PRIVACY POLICY

Probinsyanaw · DILG Romblon
Effective Date: November 25, 2025

1. Who We Are

This website is the official online platform of Probinsyanaw · DILG Romblon, designed to share updates, programs, initiatives, and information relevant to the Province of Romblon.

Website URL:
https://probinsyanaw.dilgromblon.com

Organization:
Department of the Interior and Local Government (DILG) – Romblon Provincial Office

Contact Information:
Email: email@dilgromblon.com
Telephone: 09189123208
Address: Jp Laurel St. Tabing-dagat, Odiongan, Romblon

2. What Personal Data We Collect and Why We Collect It

We collect personal data in the following ways:

2.1 Personal Data You Provide

  • Name
  • Email address
  • Contact details
  • Messages or content submitted via forms or comments

Why we collect it:

  • To respond to feedback, inquiries, or concerns
  • To publish and moderate comments
  • To maintain communication
  • To support the functions of Probinsyanaw · DILG Romblon

LEGAL BASIS (RA 10173):

  • Legitimate government purpose
  • User consent
  • Compliance with legal and administrative requirements

2.2 Technical Data Automatically Collected

  • IP address
  • Browser type
  • Device and operating system
  • Referring URLs
  • Pages visited and duration
  • Cookies

Why we collect it:

  • Website analytics
  • Security monitoring
  • Performance enhancement

2.3 Sensitive Personal Information

We do not intentionally collect sensitive personal information (health, political affiliation, etc.)
If submitted, it will be processed only for legitimate government purposes.

3. Comments

When visitors leave comments, we collect:

  • Comment content
  • IP address
  • Browser user agent
  • Email (if provided)
  • Name (if provided)

This helps us with:

  • Spam detection
  • Security
  • Moderation

An anonymized string created from your email (hash) may be sent to Gravatar to display your profile picture.

4. Media

If you upload images, avoid embedding EXIF GPS location data.
Uploaded files are publicly accessible unless restricted by site administrators.

5. Contact Forms

If you use our contact form, we may collect:

  • Name
  • Email
  • Message content
  • Attached files

Retention:
Contact form submissions may be stored for up to 12 months for documentation and record-keeping.
We do not use this information for marketing.

6. Cookies

Our website uses cookies for:

  • User session management
  • Analytics
  • Security
  • Comment convenience (“Remember me” option)

You may delete or block cookies in your browser settings.

7. Analytics

We may use analytics tools such as:

  • Google Analytics
  • Hosting provider analytics
  • Security monitoring logs

These tools collect anonymized traffic data to help us understand visitor behavior.

Users may opt-out via:

  • Google Analytics Opt-Out Add-on
  • Browser cookie blocking

8. Who We Share Your Data With

We share necessary data only with trusted third-party service providers such as:

  • Web hosting provider
  • Security plugins (e.g., Wordfence)
  • Analytics tools
  • Spam protection services
  • DILG central IT systems (if required)

These providers process data according to their own privacy policies and applicable laws.

We do not sell, rent, or trade your data to anyone.

9. How Long We Retain Your Data

  • Comments: Retained indefinitely
  • Contact forms: Up to 12 months
  • Analytics logs: 12–24 months depending on system configuration
  • User accounts (if any): Retained as long as the account is active

You may request deletion of your personal data at any time.

10. What Rights You Have Over Your Data

Under the Data Privacy Act of 2012, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion
  • Withdraw consent
  • Object to processing
  • File a complaint with the National Privacy Commission (NPC)

Requests may be submitted through our official contact information.

11. Where Your Data Is Sent

Data may be sent or stored:

  • On hosting servers (location depends on hosting provider)
  • To third-party security services
  • To analytics providers

Any transfer outside the Philippines or the EU is protected through compliance with legal safeguards, encrypted channels, and secure protocols.

12. Contact Information

For privacy concerns, contact our Data Protection Officer:

DILG Romblon Provincial Office
Attn: Data Protection Officer
Email: email@dilgromblon.com
Phone: 09189123208
Address: JP Laurel St. Tabing-dagat, Odiongan, Romblon

13. How We Protect Your Data

We implement multiple layers of security, including:

  • SSL/HTTPS encryption
  • Firewall and malware protection
  • Two-factor authentication (if enabled)
  • Regular backups
  • Limited administrative access
  • Security audits and monitoring

14. Data Breach Procedures

If a data breach occurs, we will:

  • Assess the scope and impact
  • Notify affected users (if necessary)
  • Report incidents to the National Privacy Commission
  • Apply corrective and preventive actions

15. Third-Party Data We Receive

We may receive:

  • Security threat data (e.g., spam IPs)
  • Anonymous analytics from external services

No commercial advertising or behavioral data is used.

16. Automated Decision-Making and Profiling

We do not use:

  • Automated decision-making
  • Automated profiling
  • AI-based scoring systems
  • Credit/financial evaluations

All site interactions are supervised by human administrators.

17. Industry Regulatory Disclosure Requirements

As part of a government agency, we comply with:

  • Data Privacy Act of 2012
  • DILG Data Protection Guidelines
  • NPC regulations
  • Government transparency policies